Огляд статистики зарплатні професії "Администратор помощник в Україні"

Open to Internal and External Candidates Position Title: Project Assistant (Administrative,T&R)Duty Station: Kyiv, UkraineClassification: General Service Staff, Grade G-4Type of Appointment: Fixed Term, one year with thepossibility of extensionEstimated Start Date: As soon as possibleClosing Date: 23 May 2023Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context:Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Operations Coordinator (Transition and Recovery), the successful candidate will support Transition and Recovery Unit in Kyiv with administrative functions. Core Functions / Responsibilities:Provide general assistance to the implementation of project activities, including but not limited to administrative tasks related to finances, logistics, and procurement. Retrieve, compile, summarize, and present information/data on specific project topics. Assist in monitoring budget and updating budget related information.   Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities. Respond to general information requests and inquiries; set up and maintain files/records.  Perform other related duties as assigned.Required Qualifications and ExperienceEducation High School diploma with four years of relevant experience; or, Bachelor’s degree in Business Management, Public Administration, Economics, Political Science, International Affairs, or related fields from an accredited academic institution with two years of relevant professional experience.ExperienceExperience in administration, finance, human resources, logistics, procurement or similar; Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and, Knowledge of migration related subject areas dealt with by the Organization; Knowledge of administrative policies and procedures; Knowledge of financial and procurement rules and regulations; and Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Demonstrated proficiency Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.LanguagesFluency in English and Ukrainian is required.The incumbent is expected to demonstrate the following values and competencies:CompetenciesVALUES - All IOM staff members must abide by and demonstrate these five values:Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.CORE COMPETENCIES - Behavioural indicators.Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.How to apply:Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 23 May 2023 the latest, referring to this advertisement in the subject line of your message.Only shortlisted candidates will be contacted.Posting period:From 02.05.2023 to 23.05.2023

Open to Internal and External Candidates Position Title: Administrative Assistant (Fleet and Facilities Management)Duty Station: Dnipro, UkraineClassification: General Service Staff, Grade G5Type of Appointment: Special Short-Term, Nine months with the possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 06 June 2023 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context:Under the overall supervision of the Senior Resource Management Officer, the direct supervision of Resources Management Officer and in coordination with the RMU and Amin Officer (Fleet and Facilities), the Administrative Assistant (Fleet and Facilities Management) will be responsible for deliverables outlined in the following sections:Core Functions / Responsibilities:Record-keepingEnsure vehicle log books are maintained and trips recorded as per tasking and movement. Maintain a consolidated record/database with service history of vehicles, including periodic maintenance and inspection. Ensure all related documentation for vehicles is up to date including registration, insurance and tracking services.  Ensure fuel consumption and records are maintained and cross-checked against those of service provider. Maintain close coordination with operations staff in  to update centralized records.Vehicle maintenanceEnsure vehicles are serviced and cleaned to highest standard and operational at all times. Ensure periodic maintenance is scheduled and carried out, including change of lubricants, tyres, etc. as per the operational guidelines of the vehicle manufacturer. For en-route or un-expected breakdown, ensure alternate arrangements are in place for vehicle recovery, repair and passenger transfer/transportation to destination.  Ensure vehicle interiors and exteriors are maintained to highest standard.   Roster managementDevelop and circulate weekly/daily trip tasking to drivers in line with manifests received, and regularly report to operations staff in Amman. The roster is to consider night, weekends and holiday movements to ensure operations are not affected. Ensure drivers are trained on road regulations and organizational policy to ensure highway codes are respected and highest standard of service is provided to users/passengers. Vehicle operationEnsure all vehicles are road worthy, and oversee daily checks and inspections. Ensure any incidents are recorded and reported to the manager and as per IOM policy and procedures.Health and safetyOrganize routine checks of all safety equipment/accessories to ensure they are operational/functional at all times, including seat belts, fire extinguishers, first aid kits, etc. and any relevant security equipment as required.  Coordinate with IOM Security Unit on development of safety and security procedures for incident reporting and troubleshooting. Ensure drivers are trained and informed on incident handling procedures, including for accidents and breakdowns en-route. In coordination with operations staff and Human Resource Unit in Amman, ensure timely completion of periodical medical examination by all IOM drivers in the duty station. Administration and procurementEnsure all vehicles carry supplies such as water, garbage/vomit bags, hand sanitizers, etc. Liaise with operations staff in Amman to ensure contracts for maintenance, service, insurance and registration are established/renewed as per IOM procurement policy and procedures. Develop and maintain a log for supplies, and liaise with operations staff in Amman for timely replenishment.FinanceCoordinate with operations staff in Amman to ensure a minimum amount of petty cash is available to cover costs beyond the service agreements at all times. Report any expenses under the operational advance to operations staff in Amman for settlement with finance on periodic basis.GeneralProvide feedback on the drivers’ performance. Provide inputs and recommendations for improvement of the fleet management.  Perform other functions as may me assigned.Required Qualifications and ExperienceEducationHigh school Diploma with at least five years of relevant work experienceorBachelor’s Degree (preferably in Economics, Finance or Accounting) from an accredited academic institution with at least three years of relevant work experienceExperienceExperience in Finance and/or Accounting, preferably with international organizations; Knowledge of IPSAS and SAP/PRISM a distinct advantage; High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically Excel.LanguagesFluency in English, Ukrainian is required.OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.How to apply:Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 6 June 2023 the latest, referring to this advertisement in the subject line of your message.Only shortlisted candidates will be contacted.

Classification: General Service Staff, Grade G5Type of Appointment: Special Fixed-Term, one year with the possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 11 June 2023 IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context:The Office of Staff Security (OSS) is responsible for providing leadership on safety/security policy management and Mission operational support to enable the safest and most effective implementation and delivery of IOM programs and activities.Under the direct daily administrative supervision of the Chief of Mission (COM), and under the direct operational supervision and managerial responsibility of the Country Field Security Officer (CFSO), the successful candidate will be responsible for actively assisting the CFSO with all aspects of OSS administration in Ukraine. Administrative Assistant will have a daily reporting line to the COM and will have a technical reporting line to the CFSO. Core Functions / Responsibilities:Assure smooth operational running of OSS administrative activities (TRIP/SCAAN clearances) by means of following IOM/UNDSS established operational rules and procedures. Provide logistical support (travel arrangements, including visas, tickets, etc.) to OSS staff. Coordinate with UNDSS the issuance of UNID’s according to the pre-approved template provided by the technical cell of UNDSS. Coordinate OSS procurement requests, including processing and following up of online purchase requisitions (PR) and other transactions with the relevant units: Purchase Order (PO), Bids Analysis Summary (BAS), Service Agreements and Online Invoice Payable (OIPA). Assist OSS staff with requests on IT material and other IT requests through the IT ticketing application. Assist with the recording of new vendors in the Vendor Management System (VMS). Support logistical arrangements for seminars, trainings, conferences, retreats and other events (in presence or hybrid events through creation of Teams meetings and Webinars). Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports. Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards. Initiate general administrative tasks in the computerized financial / travel / human resources systems. Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required. Provide assistance in the administrative processing of vacancy notices and consultants' contracts. Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files. Order office supplies and research new deals and suppliers. Coordinate with HR on IOM staff list and update the list and upload in OSS SharePoint. Report to duty, if need be, during official holidays and after normal working hours to support CFSO emergency programs or any other work-related issue. Perform such other duties as may be assigned.Required Qualifications and ExperienceEducationHigh school diploma/certificate or equivalent with at least five years of relevant work experience;ORBachelor’s degree or equivalent from an accredited academic institution with at least three years of professional work experience.ExperienceExperience of work with an international organization would be considered as a strong advantage; Microsoft Office skills on Microsoft Word, Excel, Power Point. Excellent communication and writing skills with the ability to analyse complex problems, and identify and convey clear, rapid solutions; and, Strong general analytical skills.The incumbent is expected to demonstrate the following values and competencies:ValuesInclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies – behavioural indicatorsTeamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.How to apply:Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 11 June 2023 the latest, referring to this advertisement in the subject line of your message.Only shortlisted candidates will be contacted.

TERMS OF REFERENCESDuty Station: EUBAM HQ, Odesa, UkraineClassification: Service Contract (SC)Type of assignment: SC, four months, 1 August 2023 – 30 November 2023Title of Position: Administrative Assistant/ InterpreterOrganizational Unit: Language and Interpretation UnitDirect supervisor: Senior Interpreter/CoordinatorGeneral Functions: Under the guidance and direct supervision of the Senior Interpreter/Coordinator and overall supervision of the Chief of Administration the incumbent assists in smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant/Interpreter works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control systems.Specific Functions:Assure smooth operational running of the project by means of following IOM and EU established operational rules and procedures; Contribute to the project annual and quarter work-plans preparation and reporting; Assure that the progress reporting is done in timely and quality manner based on the requirements of the IOM, project donors and Mission management; Provide oral and written simultaneous and consecutive translations from English into Ukrainian or Russian and vice versa as required by the project; Proofread and/or edit the project’s correspondence and other official documents; Prepare Mission and project related correspondence; participate in data collection, analysis and maintenance of projects related files; Facilitate project related training/learning activities; provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts; Participate in project activities preparation, implementation and follow up; Facilitate project audit, monitoring, evaluation, field visits, missions of the experts; Maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc. Readily accept temporary assignments involving travelling to other EUBAM Offices or Units within the country of deployment on demand; Ensure due care of premises, equipment, vehicles (including their spare parts, consumables, keys etc.), supplies and other property that is entrusted to him/her; Perform such other duties as may be assigned.Recruitment Qualifications:Advanced university degree in foreign languages, linguistics, philology, or other related fields; At least 5 years of progressive experience, preferably in international environment; Fluency in both oral and written English, Ukrainian, and Russian languages is a must; Proven experience in simultaneous translation is an asset; Experience with technical assistance projects is an asset; Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems; Physical aptness and willingness to travel and accept temporary assignments in other EUBAM Offices or Units within the country of deployment.NOTES:Appointment is subject to budget availability and funding confirmation.Email your IOM Personal History form (http://eubam.org/wp-content/uploads/2016/05/Personal-History-Form.xls) and cover letter in English to the following email address [email protected], indicate the position you are applying for in the subject line of your message.Closing date for applications is 30 June 2023; however, interested candidates are strongly encouraged to apply sooner.Only pre-selected candidates will be contacted for the interview.

Open to Internal and External Candidates Position Title: Administrative Assistant (Gender and PSEA)Duty Station: Kyiv, UkraineClassification: General Service Staff, Grade G5Type of Appointment: Special Short-Term, Six months with the possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 4 July 2023Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context:Sexual Exploitation and Abuse (SEA) by aid workers is a violation of human rights and IOM is committed to combat any kind of SEA by its staff related personnel and partners. IOM’s zero tolerance policy not only applies to IOM staff but also extends to IOM third party contracted staff, suppliers, service providers and implementing partners. With over 16,000 staff and over 6,000 related personnel, operating in 450 Offices, and 165 countries throughout the world, the impact of SEA on victims and within IOM’s operating environments, and the reputational risk it poses for the Organization needs to be addressed and remains a key priority.Under the overall supervision of the Deputy Chief of Mission (Management), and the direct supervision of the National Programme Officer (PSEA) in close coordination with the Programme Officer (PSEA/Gender), the incumbent will be responsible for implementing IOM’s efforts in gender mainstreaming and protection against Sexual Exploitation and Abuse (PSEA) for the mission in Ukraine. Core Functions / Responsibilities:Support implementation of IOM’s PSEA related projects including logistical/procurement support, monitoring, drafting information and communication materials, and providing administrative support in coordination with relevant units and colleagues. Organize and facilitate trainings on topics related to gender, ethics, PSEA for IOM staff and related personnel, implementing partners, key institutional and other stakeholders. Assist in fundraising efforts for IOM PSEA projects including collecting data for project proposals, coordinating with other IOM Field Missions, Regional Office, donors and other stakeholders on gender mainstreaming and PSEA needs and response. Maintain Unit documents, visibility materials and files in digital format. Provide informal interpretation and written translation (English/Ukrainian) when necessary. Support contact and communication with partners, assist in organization of meetings, discussions, collecting feedback. Participate in seminars, conferences, and other events and take notes and provide it to the project staff as assigned. Support regular reporting (IOM internal, IOM external, UN-related and others), correspondence, publication and presentation materials as necessary. Undertake duty travel as required. Perform such other duties as may be assigned.Required Qualifications and ExperienceEducationBachelor’s degree in law, International Relations, Psychology, Social Sciences, Development Studies and Planning or a related field from an accredited academic institution with at least three years of relevant work experience;ORHigh School Degree/Certificate with five years of relevant work experience.ExperienceExperience in project implementation including administrative, logistics/procurement and budgetary aspects. Work experience in the fields of protection, child protection, gender mainstreaming, gender-based violence, accountability to affected populations (AAP), gender mainstreaming and/or humanitarian affairs is an asset. Previous work experience in IOM, a UN agency, non-governmental organization, or international organization is required. Experience in cooperation with NGOs, governmental authorities and UN partners is preferred.SkillsStrong organizational skills, inclusively planning, negotiating, drafting TORs; Understanding of ethical standards of communication with internal and external stakeholders; Facilitation and public speaking skills or strong commitment to develop such; Basic knowledge and understanding of IOM’s institutional approach on PSEA; Ability to work with and maintain strict confidentiality, when necessary; Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word etc.) and experience in working with databases and online applications is required.LanguagesFor all applicants, fluency in English and Ukrainian is required (oral and written).OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.How to apply:Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 4 July 2023 the latest, referring to this advertisement in the subject line of your message.Only shortlisted candidates will be contacted.

Open to Internal and External Candidates Position Title: Administrative Assistant (Programme Support)Duty Station: Kyiv, UkraineClassification: General Service Staff, Grade G4Type of Appointment: Special Short-Term, Six months with possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 17 July 2023 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context:Under the overall supervision of the Chief of Mission and Program Coordinator (Partnership and Programme Development), and the direct supervision of the Programme Support Officer, the successful candidate will support Programme Support Unit (PSU) and teams at IOM Country Office in Kyiv, Ukraine and will be predominantly responsible and accountable for supporting administrative needs for the staff and unit. Core Functions / Responsibilities:Coordinate all administrative needs for the PSU and teams within the PSU (Operations Administration, Project Development and Reporting (PD/R), Information Management (IM), Monitoring, Accountability, Evaluation and Learning (MEAL). Support the organization and administration of meetings, workshops, and other events (e.g., arranging for meeting rooms and other facilities, drafting meeting minutes, printing documents). Assist with arranging for travel for unit staff members and programme teams including for donor visits or third-party monitor visits; organize transport, logistics, accommodation, and documents, coordinating with fleet management and Hubs. Support the printing, delivery and distribution of visibility, information, communication and education materials. Draft routine correspondence, collate tables, compose basic reports, presentations, publications, and other documentation, as requested. Assist in drafting and submission of documents for the PSU e.g., purchase requisition forms, requests for payments etc, travel requests and travel expenses forms. Support Unit with proper electronic and paper document flow, including general document verification, submission for signatures, sending signed documents back by e-mail or post and timely coordination with counterparts. Provide Ukrainian-English and English-Ukrainian translation when necessary. Perform such other duties as may be assigned.Required Qualifications and ExperienceEducationHigh school degree or equivalent with at least four years of relevant work experience; OR Bachelor’s degree (preferably in Business Administration or any other related field) from an accredited academic institution with at least two years of relevant work experience.ExperienceExperience in administration functions is required; Proficient in the usage of office software packages (MS Word, Excel, PowerPoint, Outlook etc.); Knowledge of humanitarian activities and context as well as prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is substantial advantage; Awareness of IOM internal procedures, policies and regulations is advantageous. Attention to detail, ability to organize electronic and paper document flow in methodical and systematic way; Strong organizational skills; Ability to understand the Organization’s portfolio, procedures and structure; Capacity to work effectively and harmoniously in a team of colleagues of varied cultural and professional background; and Discreet, details and results-oriented, patient and commitment to quickly learn new aspects of work.The incumbent is expected to demonstrate the following values and competencies:ValuesInclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies – behavioural indicators (level 1)Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.How to apply:Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected] by 17 July 2023 the latest, referring to this advertisement in the subject line of your message.Only shortlisted candidates will be contacted.

Open to Internal and External Candidates Position Title: Administrative Assistant (Shelter)Duty Station: Kyiv, UkraineClassification: General Service Staff, Grade G4 Type of Appointment: Special Short-Term, Six months with the possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 21 July 2023 IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context:The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants, and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs).Under the overall supervision of the Chief of Mission and Programme Coordinator (Housing and Shelter), with the direct supervision of Programme Officer (Shelter), the successful candidate will provide administrative support to the implementation of IOM Ukraine’s Shelter and Housing Programme. Core Functions / Responsibilities:Provide administrative support in the implementation and monitoring of Shelter and Housing Project activities, including liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions. Retrieve, compile, process, summarize, and present information/data on specific project topics. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. Assist in preparation of monthly funding requests in coordination with other concerned units. Support regular reporting (IOM internal, IOM external, UN-related and others), correspondence, publication and presentation materials as necessary. Ensure proper maintenance and completeness of financial documentation required for payments to the contractors under Shelter activities; closely liaise with IOM Finance and Supply Chain Units to support of Shelter operations. Support procurement and logistics operations within Shelter and Housing interventions in the Kyiv Hub area in coordination with other units. Provide logistical support to Hub staff and visiting staff, including advice on travel options, submission of security clearances, movement plans and accommodation bookings. Support organization of meetings, workshops and training sessions, etc. Perform such other duties as may be assigned.Required Qualifications and ExperienceEducationHigh school diploma/certificate or equivalent with at least four years of relevant work experience;ORBachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.ExperienceExperience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; Experience of working in a UN agency or International NGO is an asset; Experience of field work and assessment; Experience of general administration, finance, procurement or logistics work; Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures is an advantage; Knowledge and understanding of the issue of emergency and recovery response in Ukraine; Proficient user of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.LanguagesFluency inEnglish and Ukrainian is required.The incumbent is expected to demonstrate the following values and competencies:ValuesInclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies – behavioural indicatorsTeamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.How to apply:Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 21 July 2023 the latest, referring to this advertisement in the subject line of your message.Only shortlisted candidates will be contacted.

VACANCY NOTICEOpen to Internal and External CandidatesPosition Title : Administrative AssistantVN No : PLCFA23-010 (readv)Duty Station : Warsaw, PolandClassification : Ungraded estimated salary (PLZ 72,000 Per Annum)Type of Appointment : Nine months, with high possibility of extensionEstimated Start Date : As soon as possibleClosing Date : 21 July 2023Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.Context:Under the overall supervision of the Head of Office (HoO) and the direct supervision of the Administrative Assistant Supervisor the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Warsaw, Poland.The role of the administrative assistant is to support the Migration Health Assessment Clinic (MHAC) in the smooth running of its administrative duties:Core Functions / Responsibilities:1. Maintain various internal office administrative support procedures such as document tracking, filing, archiving and monthly reporting;2. Assist in maintaining order in the e-archiving system for medical files, blood test results and follow-ups;3. Prepare mail out lists for the embassies; liaise with the embassies regarding the processing status of immigrants and dispatch of the documents;4. Set up and maintain an orderly storage system for chest X-rays and keep hard copies of medical documents (informed consent, radiologist’s report, sputum smear results, pregnancy test results etc.);5. Photocopy and scan medical documents as necessary;6. Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement or to improve existing instructions/standard operating procedures in order to achieve streamlined efficiencies;7. Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance.8. Provide feedback on staff allocation to the various units within the MHAC;9. Maintain an inventory and organize timely, cost-effective and appropriate procurement and storage of stationeries, IT equipment and consumables, hygiene products, medical supplies and equipment, as needed for the MHAC;10. Coordinate the acquisition, renovation, refurbishment and regular maintenance of the MHAC facility with the MHAC Supervisor and Administrative Assistant Supervisor if applicable;11. Administer the office’s petty cash and submit the necessary reports to supervisor. Ensure reconciliation of service fees and bank statements;12. Assure correctness of travel authorizations and advise on allowances for staff members leaving on duty travel;13. Perform such other duties as may be assigned.Required Qualifications and ExperienceEducationBachelor’s degree in Administration Management/ Medical Administration or a related field from an accredited academic institution with at least two years of relevant working experience orSecondary School Diploma with at least four years of relevant working experience.ExperienceTwo years relevant professional experience, preferably in administrative support orsimilar roles;Working with refugees/migrants in a medical setting is an advantage;Previous working experience with NGOs or international organizations is an advantage;Demonstrated accuracy in handling and reporting data.Other SkillsStrong computer skills - Word, Excel and Internet; past experience with MovementLanguageFor this position, fluency in English is required (oral and written).Working knowledge of one or more of the following languages: Ukrainian, Russian,Polish is an advantage.Required CompetenciesIOM’s competency framework can be found at this link.ValuesInclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairlytreated.OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.How to apply:Interested candidates are invited to submit their application including: a Motivation Letter and the updated CV with a completed Personal History Form IOM Personal History Form.xls(live.com) (four pages) by the email: [email protected] specifying the vacancy reference number PLCFA23-010 and full name in the subject line.Closing Date: 21st July 2023Only shortlisted applicants will be contacted.NOTENO FEE:The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.Posting period:From 27.02.2023 to 10.03.2023From 07.07.2023 to 21.07.2023

Обязанности:- деловая переписка и телефонные переговоры;- организация мероприятий и презентаций;- работа с электронной почтой;- обновление актуальной информации на сайте.Требования: - наличие высшего образования;- стаж работы на аналогичной должности желателен;- коммуникабельность, умение работать в команде, внимательность, ответственность, грамотная речь.Мы предлагаем: - нормированный график работы (Пн-Пт);- возможность профессионального и карьерного роста:- достойная оплата труда, оклад 18.000 грн. По работе звоните: (067)-68З-97З0 или (095)-214-6З8З Юлия Викторовна

Administrative AssistantWarszawaNR REF.: 1182350Dla międzynarodowej firmy z branży real estate poszukujemy osoby na stanowisko Administrative Assistant.Zakres obowiązków:Prowadzenie biura/recepcjiObsługa połączeń telefonicznych, skrzynki mailowejPrzyjmowanie i obsługa gościRezerwacja sal konferencyjnychDbanie o prawidłowy obieg dokumentówDbanie o sprzęt biurowyKontakt z dostawcami zewnętrznymiDbanie o zaopatrzenie biuraWspółpraca z kontrahentamiAdministracyjne wsparcie pracowników firmyŚcisła współpraca z HR DyrektoremPomoc w organizacji wydarzeń firmowychWymagania:Doświadczenie na podobnym stanowisku - będzie atutemBardzo dobra organizacja pracyBardzo dobra znajomość języka angielskiegoWysoka kultura osobista, profesjonalizm, proaktywnośćOferowane:UoP lub inna preferowana forma zatrudnieniaPakiet benefitów Możliwość zdobycia doświadczenia w międzynarodowej firmieWork-life balanceŚwietna atmosfera pracy, przy wspierającym przełożonymCo powinieneś zrobić?Jeśli ta oferta jest idealna dla Ciebie, kliknij ‘Aplikuj’ i prześlij nam swoje aktualne cv.Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361.

Требования, пожелания: Ориентироваться в современном украинском законодательстве.Обязанности: Юридическое сопровождение и администрирование жизнедеятельности небольшого хостела семейного типаУсловия:  Возможно проживание  прямо на объекте возле Малиновского рынка. По согласованию возможно увеличение , или уменьшение объема обязанностей и заработной платы.

Интернет-магазин «Акваплюс» проводит набор сотрудников на должность Помощник администратора . Работа удаленная, график гибкий . Работа не сложная, всему обучаем и показываем. За более детальной информацией пишите нам в сообщения Олх . проспект Валерія Лобановського, 150В, Київ, Украина, 03118 Условия: график гибкий, зарплата раз в неделю. Требования: постоянное наличие интернета, делание работать.Обязанности: обрабатывать информацию. За более подробной инфой пишите нам сообщения в ОЛХ

Administrative AssistantWarszawaNR REF.: 1182150Dla międzynarodowej firmy poszukujemy osoby na stanowisko Administrative Assistant. Jest to świetna możliwość rozwoju w kierunku Office Koordynatora!    Twój zakres obowiązkówkompleksowe prowadzenie biurawsparcie Zarządudbanie o prawidłowy obieg dokumentówwspółpraca z firmami zewnętrznymi (księgowość, finanse)współpraca z administratorem budynkudbanie o estetyczny wygląd biurazamawianie materiałów biurowychkontakt z dostawcami, negocjacja warunków, umówdbanie o dobrą atmosferę w biurzewsparcie dla pracownikóworganizowanie spotkań integracyjnych pracownikówAsystowanie prezesowi   Nasze wymaganiachęć rozwoju w kierunku Office Koordynatoradoświadczenie na podobnym stanowiskubardzo dobra znajomość języka angielskiego  chęć działania, proaktywność, zaangażowanie, pozytywne nastawieniedoskonałe zdolności organizacyjne  To oferujemystabilne zatrudnienie w oparciu o umowę o pracęwspółpraca z Senior Managementemrozwój wraz ze wzrostem firmyrealny wpływ na kierunek funkcjonowanie biuraCo powinieneś zrobić?Jeśli ta oferta jest idealna dla Ciebie, kliknij ‘Aplikuj’ i prześlij nam swoje aktualne cv.Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361.

Job Title: Assistant Corporate Administrator — Offshore CompaniesLocation: RemoteJob Type:Contract (Full-Time, Self-Employed Basis)About the Company: Eltoma Legal and Corporate Services was established in 2004 and operates from four offices — the UK, Cyprus, Hong Kong, and Singapore — providing legal, corporate, tax, and accounting services for international clients. Candidates are invited to learn more about us at https://www.eltoma-global.com/Job Summary:We are seeking a dedicated and detail-oriented Assistant of Corporate Administrator to join our team specialising in offshore companies. This role is crucial for supporting our Corporate Administrator in managing and maintaining the legal compliance of our clients' offshore entities. The ideal candidate will have an understanding of international business practices, particularly in jurisdictions known for offshore company formations. Relevant on-the-job training will be provided.Key Responsibilities:Assist in the incorporation, administration, and dissolution of offshore companies across various jurisdictions.Maintain accurate and up-to-date records for all client companies, including registers of directors and shareholders, minute books, and other statutory records.Prepare and file annual returns and other statutory documents required by relevant authorities.Coordinate with legal, accounting, and tax advisors to ensure compliance with local and international laws and regulations.Handle client inquiries regarding company management, compliance issues, and changes in corporate structure.Assist in opening bank accounts, including preparing and submitting the necessary documentation and liaising with banks.Coordinate and prepare documents for board meetings and shareholder meetings, including agendas, minutes, and resolutions.Support the Corporate Administrator in managing client portfolios, ensuring timely billing, and following up on receivables.Stay informed of changes in legislation and best practices related to offshore company administration.Qualifications:A Bachelor’s degree in Business Administration, Finance, Law, or a related field is preferable.Experience in corporate administration, particularly with offshore companies, is an advantage.Familiarity with international business practices and offshore jurisdictions is an advantage.Understanding of compliance and regulatory requirements in various offshore territories is an advantage.Proficient in MS Office.Excellent communication skills in English, written and verbal.Personal Attributes:Multitask. Strong attention to detail and accuracy.Organisational and time-management skills.High level of integrity and discretion.Problem-solving mindset and proactive work ethic.What We Offer:Opportunities for professional development in the field of international corporate management.A challenging and rewarding work environment.Terms:Full-time contract for services with an international company (self-employed status).Remote work.Opportunities for career and professional growth within an international company.

Are you organized, detail-oriented, and ready to drive efficiency in a fast-paced trucking environment? We’re seeking a skilled Administrative Assistant to join our dynamic team! Remote Job Responsibilities: Manage and maintain accurate records of BOLs, PODs, FedEx Envelopes, Repairs, and others Perform daily administrative tasks, including data entry, filing, and document organization. Help in tracking and updating fleet maintenance and repair schedulesAssist in coordinating schedules, appointments, and travel arrangements.Support HR functions, such as maintaining employee records and assisting in payroll processes. Requirements: Energy, confidence, problem-solving skills, and a proactive attitude.Strong organizational skills with an eye for detail. Excellent communication abilities, both written and verbal. Proficiency in using online tools, such as Google Sheets and GdriveAbility to multitask and prioritize tasks effectively in a dynamic environment.Previous experience in the trucking industry or logistics is a plus (Although not required)Join us and play a crucial role in keeping our trucking operations running smoothly. Send your resume and a brief cover letter highlighting your relevant experience. Accelerate your career with us today!

Administrative AssistantLviv, UAFull-time on site or remoteAre you passionate about Communication and organization? Nestlé Business Services Lviv team is looking for those who are ready to take on the challenge and become a part of our loyal & dynamic team. In this position, you will be able to apply your skills and knowledge in the international environment, cooperate with Nestlé colleagues across the globe and grow your career within the biggest company in the FMCG industry. We’re proud to be an active equal opportunity employer to enhance diversity & inclusion in our company.You are:Attentive to detailsSkilled in MS Office, particularly in MS Excel (good knowlege of Office 365 suits and any collaborative tool i.e. Outlook, Sharepoint, Workplace, Teams, Forms, Concur, Room Finder, etc)A great communicator and a team playerWell-organizedExperienced with effective communication at different levels in multiple functions and countries in English (Fluent English business writing and speaking skills).Completed high education With you we will: Provide proactive support to one or several managers from HQ, Vevey in variaty of administrative, events & communication tasks including.;Business administration Information entry and preparing needed documentation, like recording team lists/spreadshits/absences/key information and internal/external documents production using MS Word, MS Excel or MS PowerPoint software;Work with reports, reviews and presentations, checks content, correct spelling and grammar, ensures that Company format policies are followed;To maintain Outlook and particularly the Calendar (appointment schedules);Support travels (Accomodation, Ground Transportation, Research Travel Options, Visa/Passport Support etc) in line with Nestlé Policy including expenses reports in Concur;Organize logistic and sets up of external or internal workshops/events/seminars: Switzerland and Abroad (competitive bidding, contract signature, budget planning, logistic, VIP's attendace ad partnership follow up);What’s in it for you:Remuneration package: annual salary review & bonus, 28 days of paid vacation, paid sick leaves, medical insurance, lunch allowance, IT Club discount program;Official employment;Personal & Professional development opportunitiesInternational environment and diverse team;Relocation package or possibility of distance workHow we will proceed:You send us your CV - We contact relevant applicants - Interview with a Recruiter - Interview with Hiring Team - Job Offer communication to the Finalist - First working daySounds exciting? Submit your CV today!

Компанія The Good Plastic Company — міжнародний виробник екологічно чистих поверхневих матеріалів, виготовлених зі 100% переробленого та придатного для вторинної переробки пластику під брендом Polygood. Панелі Polygood використовуються для створення сучасних, екологічно чистих меблів, а також елементів дизайну інтер'єру та екстер'єру. Кожна панель виготовлена з одного типу переробленого пластику, який можна легко переробляти знову і знову. У 2023 році ми постачали панелі для проектів таким клієнтам, як Nike, Samsung, Adidas, Karl Lagerfeld, De Bijenkorf, Lush. З більш ніж 60 співробітників у 4 офісах і 2 виробничих площадках ми працюємо з клієнтами по всьому світу, від Токіо до Сан-Франциско, представляючи архітекторам і дизайнерам відмінні переваги переробленого пластику та просуваючи сталий розвиток. Ми продовжуємо рости і стаємо лідером у сфері екологічно чистих матеріалів для дизайну поверхонь. Ми шукаємо професійного, енергійного та самодостатнього помічника з маркетингу та адміністрування. Обов’язки:Планування та купівля авіа і залізничних квитків, бронювання готелів для співробітників і керівництва компанії, включаючи реєстрацію на рейси і оформлення реєстрації в готелях.Підготовка звітності перед фінансовим відділом компанії щодо всіх придбань.Допомога в організації участі компанії в міжнародних виставках.Координація процесу підготовки, замовлення та контролю за друкованою продукцією, включаючи коробки, каталоги, візитки, наклейки, брошури та інші матеріали.Пошук підрядників та взаємодія з дизайнером.Допомога в наповненні контенту на веб-сайтах компанії, включаючи актуалізацію проектів, фотографій в Notion та на карті.Сприяння в складанні звітів про відрядження для СЕО компанії. Складання графіка подорожей.Контроль за своєчасною оплатою рахунків постачальників.Загальна підтримка команд у вирішенні оперативних питань та виконанні адміністративних завдань.Вимоги: Відмінні вербальні та письмові навички спілкування Аналітичне та критичне мислення Проактивність та ефективність Вільна англійськаЩо ми пропонуємо: Можливість брати участь у складних маркетингових кампаніях і бути частиною зростаючого бізнесу з глобальними амбіціями. Досвід роботи для сталого бренду в просуванні позитивного впливу на навколишнє середовище. Співпраця з багатонаціональними командами та регулярне спілкування з іноземними партнерами. Умови віддаленої роботи. Конкурентоспроможна заробітна плата, відповідна навичкам і досвіду.25 днів оплачуваної відпустки на рік + державні свята.Зверніть увагу, що ми розглядаємо лише основних заявників, а не заявки агентств. Будь ласка, додайте актуальне резюме та супровідний лист, який пояснює ваш інтерес до посади.

Администратор на автомойку сложного нечего нету все вопроси по телефону Звоните договримсья зарплата зависит от % Звоните номер телефона в имени !

Наша компанія Deltacall в звʼязку з розширенням відкриває набір на вакансію адміністратора .Посилання на сайт нашої компанії : Вимоги до кандидата: - відповідальність та пунктуальність - обовʼязковий дрес-код - чітко поставлена мова Обовʼязки кандидата : - виконання поставленої задачі Умови роботи: Графік роботи з понеділка по пʼятницю з 8:00 до 18:00 Заробітна плата від 600$ на місяць стажування оплачується

Мовний центр Едлінг у зв’язку з розширенням оголошує набір на посаду Помічник керівника в адміністративний відділМи пропонуємо:Зарплату до 16 000 грн (на випробувальний термін — 10 000 грн)Перспективу професійного та кар'єрного зростання (до керівника відділу)Регулярне навчання за рахунок компаніїКомфортні умови роботи (віддалена робота з дому)Графік роботи: 9:00—18:00 та 11:00—20:00 (чергуються) з понеділка по п’ятницю + 2 робочі суботи у місяцьВимоги: Вільне володіння українською мовою (письмово та усно)Пунктуальність, уважність до деталейСистемний і відповідальний підхід до вирішення завдань будь-якої складності, націленість на результатАналітичний склад розуму, структурне мисленняВміння працювати з таблицями, впевнений користувач ПКБажання постійно розвиватисяНаявність персонального комп’ютера та гарнітури з мікрофономДосвід роботи у програмі Zoom, Microsoft OfficeВміння працювати з програмами по редагуванню і створенню відеоОбов’язки: Допомога керівнику із виконанням задачКомунікація (інформаційна підтримка співробітників та клієнтів)Аналіз показників, формування звітів, робота з таблицямиАдміністрування навчальної платформиРобота з CRMВирішення технічних проблем клієнтів та співробітниківБуде плюсом:Знання SMM, основ маркетингу;Знання чат-ботів;Досвід написання продаючих текстів та створення рекламних креативів;Вміння працювати з графічними редакторамиЗаповніть анкету і ми запросимо Вас на співбесіду: https://b24-3j9x81.bitrix24.site/administrator/Якщо це про Вас та бажаєте стати частиною нашої команди, надсилайте своє резюме: і ми обов’язково запросимо Вас на співбесіду!